Corporate Travel

Corporate Travel Managers: 5 Tips for Streamlining Your Paperwork

Corporate Travel Management: Paperwork Made Easy

As a corporate travel manager, you already know that no two days are ever the same. In fact, each day brings new challenges, including piles of paperwork that can easily slow you down.

Thankfully, there are many ways you can simplify your paperwork, and ultimately, boost your daily productivity. Here are five tips to help you streamline your paperwork.

1.Focus on the Problem at Hand

Multi-tasking can be valuable, but when it comes to paperwork, it is important to establish priorities. Identify problems that must be resolved quickly and make them your top priorities. And when your paperwork is finished, you can move on to your next project.

2. Eliminate Workplace Distractions

Whether it’s incoming Facebook messages on your computer or an ongoing conversation with a chatty colleague, the workplace is full of costly, time-consuming distractions. However, those who take the necessary precautions can minimize these distractions and eliminate them from the workplace entirely.

Entrepreneur contributor Kristin Marquet points out that workplace interruptions are inevitable, but those who take a calm, cool and collected approach to such issues can prevent them from becoming serious problems.

“If you have an office with a door, keep it closed. When a co-worker is looking to shoot the breeze, let him or her know that you’re trying to finish a project, but would be happy to chat later,” Marquet says.

3. Stick to Your Deadlines

When does your paperwork need to be completed? Creating self-imposed deadlines is valuable, as this ensures you can create a schedule to finish your tasks on time, every time.

In addition, it is important to remain flexible when you establish deadlines. Remember, a corporate travel manager’s day can instantly go from slow and boring to quick and chaotic, and you should be prepared to adjust your deadlines as needed.

4. Don’t Be Afraid to Say NO

You’re a team player, and as such, are ready to help your peers complete their everyday projects on schedule. Although it is great to assist others when you can, you also must realize that you can say no if you feel like there’s too much on your plate.

A corporate travel manager’s stress levels can escalate quickly if he or she tries to handle an excessive amount of work. Therefore, focus on completing your paperwork first, and if you have time to spare after it’s done, feel free to help your colleagues.

5. Stay Hydrated

A five-minute break at the water cooler could help you bolster your productivity, especially if you’re bogged down by paperwork.

Hydration is essential, and those who take a few minutes to drink a glass of water are sure to notice the differences instantly. A dehydrated worker can instantly become a lax worker, so be sure to drink plenty of water throughout your workday to stay on track.

Take advantage of a best-in-class ground transportation company

A corporate travel manager is responsible for getting executives from Point A to Point B quickly and safely, regardless of how much paperwork he or she has to complete. But luckily, there is a top-notch ground transportation company that can help corporate travel managers become more productive — ZBest Worldwide.

At ZBest, booking ground transportation for an executive is fast and simple. You can make travel reservations over the phone or online in minutes, and ZBest will ensure that its customers will receive first-rate service as well.

For more than two decades, ZBest has dedicated itself to delivering the highest-quality and most professional transportation services to clients. ZBest’s chauffeurs focus on the minor details such as helping passengers with their luggage and providing on-time transportation consistently. Plus, ZBest offers transportation services in over 522 cities worldwide, ensuring that executives across the globe can travel wherever they need to go 24 hours a day, seven days a week.

Furthermore, ZBest provides a superior level of service in a number of ways, including:

+ State-of-the-art technology — With GPS vehicle tracking and flight tracking tools, ZBest’s chauffeurs will always make sure an executive is picked up and dropped off on schedule.

+ Live chat assistance — ZBest’s friendly, professionally trained customer service representatives are available around the clock to answer any questions or concerns you may have.

+ Exceptional model fleet — Whether you need a luxury sedan or a stretch limousine, ZBest provides a wide range of deluxe vehicles.

+ Courteous chauffeurs — At ZBest, chauffeurs take pride in their work and are willing to do whatever they can to ensure an executive enjoys his or her travel experience.

+Mobile apps — With ZBest’s mobile apps for iPhone and Android, you can book travel reservations from any smartphone or tablet.

When it comes to providing outstanding ground transportation, ZBest goes above and beyond the call of duty. This car service strives to deliver the safest, most reliable ground transportation possible, ensuring executives can travel in comfort and style at all times.

The next time you need a car service for an executive, choose ZBest, and you can reap the rewards of a company that will handle all of your ground transportation needs.

Photo Credit: Jellaluna

The following two tabs change content below.
George Rains
Executive Vice President of Global Operations at ZBest Worldwide Chauffeured Transportation Services.